Your mission

We’re looking for a dynamic, organised, and proactive Office Manager & Executive Assistant to support our CHRO and help ensure smooth operations in our Berlin office. This hybrid role combines office management with high-level administrative support, making it ideal for someone who’s highly adaptable, detail-oriented, and loves keeping things streamlined and running efficiently. You’ll be at the heart of our Workplaces Experience (WX) and People Experience (PX) teams, and have a direct impact on day-to-day activities.

What you’ll do

• Support the CHRO: Manage calendars, schedule meetings, organise travel, manage expenses, and handle other administrative tasks to keep things running smoothly.
• Office Management:
  
  • Oversee the Berlin office operations, ensuring the workspace is well-stocked, organised, and functioning at its best.
  • Manage reception duties, ensuring a welcoming and professional service for guests, customers, and visitors, providing hospitality where needed.Handle office supplies, equipment, and vendor selection/relationships.
  • Receive and manage post, ensuring proper handling and distribution.
  • Ensure alignment with global policies and work with HQ Workplaces and International Hub teams to create a global-standard hub operation.
  • Collaborate with the CISO Office and Corporate Security teams to ensure the local office provides a safe and secure work environment.
• Event Coordination: Organise internal People team events, meetings, and workshops, as well as local Berlin hub events and community-building moments that enhance team engagement and connectivity.
• Communication:
  • Act as a liaison between the CHRO, internal teams, and external partners, ensuring clear and timely communication.
  • Collaborate with other Executive Assistants and Personal Assistants across the business to ensure smooth coordination and information flow.
• Project Support: Assist the CHRO and People team with various HR projects and initiatives, from employee engagement activities to data tracking.
• Ad Hoc Duties: Be the go-to person for all sorts of tasks that keep the teams and office moving forward.

Who you are

• 5+ years of experience in office or hotel management, executive assistance, or a similar role.
• Experience in an international setting. Experience in a tech or fast-paced environment is a plus.
• You are service-minded and love delivering a smooth experience.
• You can juggle multiple tasks without dropping any, effectively prioritise and always have an eye on the details.
• You anticipate needs and tackle challenges before they become problems.
• You’re approachable, collaborative, and great at building relationships.
• Comfortable with MS Office, Google Workspace, and scheduling tools. Familiarity with HR software is a bonus.
• Fluent in English; German is a plus.